What is a global meeting planner?

A global meeting planner is a free online tool that helps international and worldwide teams find the best time to schedule a meeting across multiple time zones simultaneously. It displays each city's 24-hour day on a colour-coded grid — green for business hours, yellow for early/late, red for night — so you can instantly spot when everyone is available without manual time zone arithmetic.

What is an international meeting planner?

An international meeting planner (also called a world meeting planner or global time zone scheduler) helps you coordinate meeting times for participants in different countries. Unlike simple time zone converters, it handles up to 7 cities at once, automatically applies daylight saving time rules for every location, and highlights overlapping business hours in real time.

What is a meeting time planner?

A meeting time planner shows you what time a chosen UTC hour corresponds to in each participant's city, colour-coded by whether it falls within business hours. You pick a date, add your cities, and the grid calculates every local time simultaneously — making it easy to find a slot that works for your entire international team.

What is the time difference between Abu Dhabi and other major cities?

Abu Dhabi runs on Gulf Standard Time (GST, UTC+4) year-round with no daylight saving time. Key time differences: Abu Dhabi is 4 hours ahead of London (GMT) or 3 hours ahead when London is on BST. It is 9 hours ahead of New York (EST) or 8 hours ahead during EDT. It is 1 hour behind Singapore (SGT). Add Abu Dhabi and any city to the planner above to see the exact overlap for your chosen date.

What is the best meeting time for Abu Dhabi and London?

Abu Dhabi (GST, UTC+4) and London (GMT/BST) have a 3-4 hour gap. In winter (London on GMT), the best overlap is 9 AM-1 PM London / 1 PM-5 PM Abu Dhabi. In summer (London on BST), it shifts to 9 AM-2 PM London / 12 PM-5 PM Abu Dhabi. Both windows keep everyone within core business hours.

What is the best time to schedule a global meeting with New York, London, and Dubai?

For New York (EST), London (GMT), and Dubai (GST) in winter: the sweet spot is 9-11 AM New York / 2-4 PM London / 5-7 PM Dubai. In summer (EDT/BST) it shifts one hour earlier. Add all three cities to the meeting planner above to see the exact grid for your chosen date.

How do I use the meeting planner time and date feature?

Select your meeting date using the date picker at the top of the planner. The grid recalculates instantly for that exact date, applying correct daylight saving time rules for every city. This is especially useful around DST transitions in March and November, when the US, UK, and Europe change clocks on different weekends — shifting the overlap window.

What is the best time for an international meeting schedule across US and Europe?

For US East Coast (EST/EDT) and Europe (CET/CEST), the best international meeting schedule window is 9 AM-12 PM Eastern / 3-6 PM Central European. For US West Coast (PST/PDT), the window is very limited — 9 AM Pacific is already 6 PM in Europe. Use the planner to find the least inconvenient slot for your specific cities.

What is world meeting planning and why does it matter?

World meeting planning is the process of coordinating meeting times for distributed or remote global teams across different time zones. It matters because errors cost productivity — a 9 AM call in New York is 2 AM in Singapore. A world meeting planner eliminates those mistakes by showing every participant's local time on one grid and highlighting the hours that work for everyone.

How many cities can I add to the international meeting planner?

The MyZoneTime global meeting planner supports up to 7 cities at once, searchable from 500+ cities worldwide. Adding more cities narrows the overlap window since all locations must simultaneously be within business hours. For large worldwide teams with no perfect overlap, the planner shows early/late windows (yellow) as a fallback option.

Does the international meeting planner handle daylight saving time?

Yes. The planner automatically applies DST for every city based on the exact date you select — BST vs GMT for London, EDT vs EST for New York, CEST vs CET for Europe. Abu Dhabi, Dubai, and most Middle East cities do not observe DST, so their offset stays fixed at UTC+4 year-round.

Can I share an international meeting schedule with my team?

Yes. Click the Share button to copy a URL to your clipboard. The link encodes your full city selection and date so anyone who opens it sees the identical worldwide meeting grid. No account or signup required.

Is the global meeting planner free?

Yes, completely free. No account, registration, or payment required. The MyZoneTime global meeting planner works in any modern browser on desktop, tablet, or mobile with no limits on cities, dates, or shares.

Meeting Planner — Free International Meeting Scheduler

How to use this meeting planner

Add your cities — Type any city or country name in the search box and click to add it. You can add up to 7 cities. Try common combinations like London + New York + Dubai for cross-regional teams.

Pick a date — Use the date picker to select your planned meeting date. The grid recalculates immediately, applying the correct daylight saving time rules for every city on that exact date.

Read the colour grid — Green = business hours (9 AM–5 PM local). Yellow = early or late. Red = night. Hover any cell to see the exact local time for that hour. Look for a column where all rows are green — that is your ideal slot.

Use the overlap summary — The "Best Times to Meet" section below the grid lists every hour where all your cities are within standard business hours simultaneously. Each card shows the local time in every city for that slot.

Share with your team — Click the Share button to copy a URL to your clipboard. The link is pre-loaded with your city selection and date, so your colleagues see the exact same grid when they open it.

About this global meeting planner

Scheduling an international meeting is one of the biggest friction points for remote and distributed teams. The MyZoneTime global meeting planner solves this by displaying the 24-hour day as a colour-coded grid for every city in your team — so you can see at a glance which hours fall within business hours for everyone worldwide, without doing manual time zone arithmetic.

Unlike simple time zone converters, this international meeting planner handles up to 7 simultaneous cities. It is built for teams that span multiple continents: a company with offices in New York, London, Dubai, Abu Dhabi, and Singapore, for example. The planner identifies the hours where all cities are in green (9 AM–5 PM local), and clearly shows early/late yellow windows when no perfect overlap exists.

The tool automatically accounts for daylight saving time (DST) based on the exact date you select. US cities switch between EST and EDT, UK cities between GMT and BST, and European cities between CET and CEST — often on different weekends. Abu Dhabi and Dubai stay on GST (UTC+4) year-round with no DST, making them a stable anchor for international meeting schedules.

Share any meeting plan instantly — the Share button copies a URL encoding your full city selection and chosen date. Your global team members open the same worldwide meeting grid without needing an account.

Abu Dhabi time and international meeting schedule

Abu Dhabi (Gulf Standard Time, GST, UTC+4) does not observe daylight saving time. This makes it a predictable reference point for worldwide meeting planning. Below are the key time differences and best meeting windows with Abu Dhabi:

Abu Dhabi → London

Time difference: −4 hrs (GMT) / −3 hrs (BST)

Best window: 1–5 PM Abu Dhabi / 9 AM–1 PM London

Abu Dhabi → New York

Time difference: −9 hrs (EST) / −8 hrs (EDT)

Best window: 5–9 PM Abu Dhabi / 8 AM–12 PM NY

Abu Dhabi → Dubai

Time difference: Same time zone (GST, UTC+4)

Best window: Any business hour works

Abu Dhabi → Singapore

Time difference: +4 hrs (SGT)

Best window: 9 AM–1 PM Abu Dhabi / 1–5 PM Singapore

Abu Dhabi → Paris

Time difference: −3 hrs (CET) / −2 hrs (CEST)

Best window: 12–5 PM Abu Dhabi / 9 AM–2 PM Paris

Abu Dhabi → Sydney

Time difference: +6/+7 hrs (AEST/AEDT)

Best window: Very limited — async recommended

Popular worldwide meeting combinations

US + Europe

New York · London · Paris

Best window: 9 AM–12 PM ET / 2–5 PM GMT

US + Middle East

New York · Dubai · Riyadh

Best window: 9–11 AM ET / 5–7 PM GST

Europe + Asia

London · Dubai · Singapore

Best window: 9 AM–1 PM GMT / 12–4 PM GST

MENA + Europe

Abu Dhabi · Dubai · London · Paris

Best window: 9 AM–1 PM GMT / 1–5 PM GST

Global all-hands

New York · London · Abu Dhabi · Singapore

Best window: 8–9 AM ET / 1–2 PM GMT / 4–5 PM GST

US + Asia Pacific

Los Angeles · Tokyo · Sydney